California HOA Documents

Proposed rule changes must be distributed to all members at least 28 days before adoption. Board must accept written comments.

Must be filed with the county recorder to be valid. Member amendments require secret ballot.

Must include a summary of the reserve study findings, reserve funding plan, statement of outstanding loans, deferred maintenance, and insurance information. Must be distributed 30–90 days before fiscal year start.

Must be reviewed or updated annually. A full study (on-site inspection) must be completed every 3 years. Must include current reserve balance, estimated remaining life of components, and funding plan.

If gross income exceeds $75,000, a pro-forma operating statement (review) is required. Full CPA audit if required by the governing documents.

Before levying a fine, board must provide: written notice of the alleged violation, and a "reasonable opportunity" to appear before the board. IDR (Internal Dispute Resolution) must be offered before formal enforcement.

Board must act on an ARC application within 45 days. Denial must be in writing with the specific reasons and the procedure to appeal. Solar panel and satellite dish approvals are governed by OTARD and Civ. Code § 714.

A comprehensive annual mailing (the "Annual Disclosure Package") must include: budget, reserve summary, insurance summary, collection policy, enforcement policy, dispute resolution policy, and election policy.